When you have a business, it’s important to make sure that your data is safe and sound. Nobody can access your data and information without your knowing, and to be able to do this, you need a proficient data storage system.
Your business uses a lot of information in the form of documents, e-mails, databases, presentations or others, and you certainly realized that the applications that your employees run need a lot of disk space. Apart from this, you need to keep an eye on who can access the sensitive data, because the hackers are just waiting to get valuable documents from your business.
Let’s see how you can choose the best data storage system based on the needs of your business.
First of all, the needs of your business have priority. You need to assess the needs for storage that belong to applications, data and who can access them. It’s important to know which application can generate the biggest amount of files and you also need to determine the servers that are used by different applications.
The “age” of the data is also important, because if you plan to keep old data, you can use digital archives and store it securely. If you have duplicate data, you need to sort it out, and the same goes for stale data. If you don’t have business related data, it is better to see what you can keep and what you can delete or move.
Another important aspect that you have to take into consideration is the time when you’ll want to access the data and how fast you need it, along with the locations.
When you can say how much data you’re using and how to use it, where and when you need to access the data, then you will certainly know more about the storage needs of your business.
The Storage Options
A smaller company has different storage options, and you need to find the one that is appropriate for you and your needs. You can choose anything from a flash memory to network area storage, and you’ll know that you’ve chosen the best option.
The flash memory drive is appealing to those that are on the move – they don’t consume too much power, they are tiny, and they don’t have moving parts. You can use the flash memory to any device that has USB, like a laptop. It allows you to back up and store files, depending on its capacity. Some of these small devices allow you to encrypt the content that is on them; others allow you to store e-mails or calendar items, files and desktop applications and more.
The external hard drives are a little more expensive than the flash memory drives, but they are indeed simple to use. With it, you can add more storage to your computer, even if it’s external. However, there are also some disadvantages to using the external hard drive. For example, if you save a file directly on it, the document will not have a backup. If you want to travel and still have access to the records, you will have to take the drive with you or copy the files on a flash memory drive. If the external drive gets destroyed, you won’t have access to the data on it.
The online storage is another option for those who are looking for this kind of service. It offers different benefits, and all your data will be stored on a remote server. It gives you the possibility to share different files with clients and employees, and it also allows you to control who can access the information.